Lot tracking, FIFO rotation, expiration date management, FDA-registered facility, and cGMP-aware processes for supplement, vitamin, protein, and nutraceutical brands. Fulfilled from our Los Angeles fulfillment center for DTC, Amazon, subscription, and private-label supplement companies — with the recall-ready traceability and regulatory documentation supplement brands need.
Lot Rotation Standard
Registered facility
Full Traceability
Aware Processes
Supplement and vitamin products inbound via container, LTL, or small parcel. Container drayage from the Ports of Los Angeles and Long Beach handled directly — we are 8 miles from the ports. Every unit logged at receipt with manufacturer lot number, manufacture date, expiration date, and quantity. Condition verified for transit damage, seal integrity, and label compliance before stock enters inventory.
Supplement inventory stored by SKU and lot in a naturally cool Los Angeles warehouse environment ideal for temperature-sensitive nutraceuticals without artificial climate control. Products stored away from direct light. Powders stored upright. Liquids and gel caps positioned to prevent leakage or separation. Lot segregation maintained for recall readiness.
First-in, first-out rotation enforced at the WMS level. The oldest lot in inventory is automatically allocated to outbound first, with newer lots reserved until older stock depletes. Every pick is scan-verified against the lot's expiration date — any product within 90 days of expiry is flagged for review before it ships.
Your branded packaging applied per spec — bottles, pouches, jars, blister packs, single-serve sticks, tubs. Tamper-evident seals verified before pack. Custom inserts, dosage cards, sample packs, scoops, and marketing material added per your unboxing standard. Packing slips and channel-specific documentation attached as required.
Multi-carrier rate shopping at the order level across UPS, USPS, FedEx, and regional carriers. Carrier and service level selected to balance delivery speed with cost and product stability. Tracking numbers push back to your storefront within minutes of label creation.
Inventory aging tracked continuously. Lots flagged 90 days before expiration for priority clearance, markdown campaigns, donation, or return to you. Lots within 30 days of expiry automatically held from outbound — expired product never ships from our facility. Returns inspected with lot tracking maintained throughout for recall readiness.
💊Complete lot-level traceability from receipt through shipment. Every unit shipped is tied to its manufacturer lot, customer order, ship date, and destination address — generating the audit trail required for FDA recall procedures, FTC compliance documentation, and quality holds within minutes, not days.
⚠️Expiration dates recorded at receipt and tracked continuously. Lots flagged 90 days before expiration for priority shipping, markdown campaigns, or return to your facility. Products within 30 days of expiry automatically held from outbound. Expired product never reaches customers — eliminating FDA complaints and brand-damaging reviews.
📋Our processes align with current Good Manufacturing Practices for dietary supplements as defined under 21 CFR Part 111. Documentation, segregation, sanitation, and handling protocols meet cGMP-consistent standards. Full audit trail available for brand-side compliance reviews and FDA inspections.
🌡️Our Los Angeles warehouse environment stays naturally cool year-round thanks to coastal climate — stable conditions ideal for temperature-sensitive supplements, powders, and gel caps without the energy cost of artificial climate control. A geographic advantage that hot inland warehouses can't match without major HVAC investment.
🚀Supplement brands sell across many channels — DTC website, Amazon FBM, Amazon FBA, Subscribe & Save, retail wholesale, sports nutrition specialty stores, and Faire. We fulfill every channel from one inventory pool with channel-specific labeling, packaging, and prep requirements handled per shipment.
Supplement and vitamin brands operate in one of the most heavily regulated ecommerce categories in the U.S. The FDA's dietary supplement rules under 21 CFR Part 111 require manufacturers and distributors to maintain lot tracking, proper storage conditions, expiration date management, and full documentation for potential recalls. The FTC governs marketing claims, structure-function statements, and substantiation. Even minor non-compliance — a missing lot record, an expired unit shipped to a customer, an inventory record that doesn't match physical stock — can trigger FDA warning letters, customer complaints to the FDA's MedWatch system, or legal exposure.
3PLCity is purpose-built for these requirements. Our lot tracking is complete, instant, and queryable in seconds — generating recall reports with customer names, addresses, and order dates for any specific lot within minutes of a hold being declared. Our FIFO rotation is enforced at the WMS level, not the picker level, eliminating human error from inventory rotation. And our expiry management flags at-risk inventory 90 days before it becomes a problem — giving brand teams time to clear, markdown, or return aging stock before write-offs hit the P&L.
Expired product reaching a customer is one of the most damaging things that can happen to a supplement brand. It generates one-star reviews, customer complaints to the FDA, potential health liability, and the kind of social media post that spreads faster than any marketing campaign. Most generalist 3PLs do not track expiration dates at the unit level — they treat supplements like any other boxed product, pick whatever is closest, and have no system to prevent a bottle that expires next month from shipping to a customer expecting a year of shelf life.
3PLCity treats expiration management as a core function. Every lot's expiration date is recorded at receipt. FIFO rotation ensures the oldest stock ships first. Lots within 90 days of expiry are flagged so your team can run a clearance promotion, sell through Amazon, or pull the inventory before it becomes worthless. Lots within 30 days of expiry are automatically held from outbound — they physically cannot ship to a customer. The result: your customers always receive product with substantial remaining shelf life, and your team always has runway to act on aging inventory before it becomes a write-off.
Supplement manufacturing and raw ingredient sourcing is heavily import-dependent — botanical extracts, amino acids, vitamins, and finished products flow in from China, India, and other overseas manufacturers, arriving at the Ports of Los Angeles and Long Beach. Our facility sits 8 miles from the ports, receiving containers directly via local drayage and cutting 5-7 days of cross-country transit plus $4,000-$8,000 per container in drayage cost versus inland warehousing.
For supplements specifically, location offers a second advantage: the naturally cool Los Angeles coastal climate. Supplements, vitamins, powders, and gel caps degrade faster in heat — losing potency, changing color, clumping, or failing stability testing. Our warehouse environment stays naturally cool year-round without artificial climate control, providing stable storage conditions that a warehouse in Phoenix, Dallas, or Atlanta literally cannot match without major HVAC investment. From Los Angeles, 96% of the U.S. population is reachable in 2 business days via ground, keeping delivery fast on every supplement order nationwide.
Every supplement product is logged at receiving with manufacturer lot number, manufacture date, expiration date, and unit quantity — captured at the unit level in our WMS. Inventory is tracked by lot throughout its time in our warehouse, with FIFO rotation routing the oldest lot to outbound first on every order. Expiration dates are scan-verified at pick before any unit ships, and lots within 30 days of expiry are automatically held from outbound to prevent expired product from reaching customers.
Our Los Angeles warehouse stays naturally cool year-round thanks to the coastal climate — providing stable storage conditions ideal for temperature-sensitive supplements, vitamins, powders, and gel caps without the energy cost or failure risk of artificial climate control systems. Products are stored away from direct light, powders stored upright to prevent settling, and liquids and gel caps positioned to prevent leakage. For products requiring refrigeration, cold storage options are available on request.
We store, handle, and ship your products with the FDA-compliant supplement labels your manufacturer or printer applies — we don't manufacture or modify supplement labels, as those are regulated activities under 21 CFR Part 111. We verify at receiving that the label present on every unit matches the SKU specifications in our WMS, catching mislabeled or unlabeled inventory before it reaches customers. Our processes align with cGMP standards for documentation, segregation, sanitation, and handling, with a full audit trail available for compliance reviews.
Our lot tracking system identifies every order that shipped a specific lot number within minutes of a recall being declared. We generate a complete recall report including customer names, shipping addresses, order dates, quantities, and tracking numbers for every unit of the affected lot. We can also halt outbound shipments of the affected lot immediately, preventing additional units from reaching customers while the recall is processed. This level of traceability is what FDA expects from supplement distributors and what brand teams need for damage control.
Yes. Sealed powders in bags, jars, tubs, or stick packs are stored and fulfilled with FIFO rotation and expiration tracking. Powders are stored upright to prevent settling and away from extreme temperatures or humidity that could cause caking, clumping, or seal failure. Protein powders, pre-workouts, BCAAs, creatine, greens powders, and any other dry supplement formulation are all in scope, including bulk tub packaging and single-serve stick pack formats.
DTC supplement and vitamin brands on Shopify, Amazon, TikTok Shop, and direct websites. Subscribe & Save sellers and monthly supplement subscription programs. Private label and white label supplement brands across capsules, tablets, gummies, powders, liquids, and tinctures. Sports nutrition brands. Wellness, immunity, sleep, beauty-from-within, and functional supplement brands. Supplement ingredients and finished products are heavily imported, arriving at the Ports of Los Angeles and Long Beach — our facility 8 miles from the ports cuts 5-7 days of inland transit and significant drayage cost, while the naturally cool LA climate protects supplement potency without artificial climate control.
